Office Assistant

Qualification: College Diploma, Bachelor’s Degree, or higher qualification in Business Administration, Management, Logistics, Supply Chain Management, Accounting, Office Administration, or a related field.

Experience: Previous experience in customs clearance, logistics, freight forwarding, import-export operations, office administration, or related areas is preferred.

Required Skills & Competencies:

• Good communication and interpersonal skills.
• Strong organizational and administrative abilities.
• Ability to manage multiple tasks and meet deadlines.
• Basic knowledge of customs clearance and logistics processes is advantageous.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good record-keeping and documentation skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Problem-solving and time management skills.
• Professional attitude and commitment to confidentiality.

Duties and Responsibilities:

• Provide administrative and operational support to ensure smooth office operations.
• Assist in preparing, organizing, and maintaining office documents and records.
• Support customs clearance, logistics, freight forwarding, and import-export activities when required.
• Coordinate correspondence, filing systems, and document management processes.
• Assist in preparing reports, letters, and other office documents.
• Maintain accurate records of transactions, shipments, and office activities.
• Coordinate with government offices, suppliers, freight forwarders, and other stakeholders as needed.
• Support procurement, inventory, and logistics-related administrative tasks.
• Handle incoming and outgoing communications, including emails, telephone calls, and official correspondence.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Ensure proper filing and archiving of company documents.
• Support management and departments with day-to-day administrative activities.
• Maintain office supplies and coordinate replenishment when necessary.
• Ensure compliance with company policies, procedures, and administrative standards.
• Perform other related duties assigned by the immediate supervisor.

Benefits:

• Paid annual leave and official public holidays.
• Stable and professional working environment.
• Opportunity to work with an international manufacturing company.
• Career growth and professional development opportunities.