Senior Procurement Officer (SPO)

Job Summary

The Senior Procurement Officer (SPO) oversees the end-to-end sourcing, purchasing, and inventory management of goods, works, and services in the most cost-effective and timely manner. Operating within the HR and Operations department, the role conducts market analyses, manages vendor relationships, ensures rigorous adherence to procurement policies, and supervises purchasing and store personnel.

Key Responsibilities

• Procurement Planning & Execution: Prepare comprehensive purchasing plans, compile institutional procurement plans, and process requisitions from bid preparation to tender issuance and purchase order placement.
• Market Analysis & Sourcing: Conduct periodic supply market analyses to identify risks and opportunities, perform quarterly market price surveys, and establish a reliable pricing database.
• Compliance & Evaluation: Review and analyze purchases to ensure policy adherence and award contracts to the lowest-priced, technically responsive bidders.
• Vendor Management: Build and maintain effective working relationships with suppliers, update vendor qualification records, and monitor delivery timelines.
• Team Supervision & Reporting: Oversee the activities of the purchasing and store department, coordinate closely with Finance and Administration on budgets, and provide regular stock and purchase status updates.

Educational Qualification & Experience Requirements

• Education: Bachelor's Degree in Procurement and Supply Management.
• Experience: Minimum of 6 years of progressive professional experience in similar roles, including supervisory-level responsibilities. (Previous experience with INGOs/NGOs is a strong asset).

Required Skills & Competencies

• Exceptional organizational capabilities, caution, and meticulous attention to detail.
• Proficiency in Microsoft Word and Excel, alongside strong written and verbal communication skills in English and Amharic.
• Required Skill Tags: Ability to work in a fast-paced environment and handle stressful situations calmly, strong coordination and networking skills, ability to deliver quality work within deadlines, ability to coordinate multiple tasks and work under pressure, ability to plan and coordinate, ability to build strong working relationships, and ability to multitask and prioritize work.