Office Administrator

POSITION SUMMARY

The Office Administrator serves as the central point of contact for office operations, managing administrative duties, maintaining office supplies, coordinating meetings, and assisting management with daily tasks. You will ensure a professional and welcoming environment for clients, visitors, and employees.

KEY RESPONSIBILITIES

Administrative & Operational Support

• Manage daily office operations, ensuring the office environment is clean, professional, and fully equipped.
• Perform general clerical duties including typing, copying, scanning, filing, and managing correspondence.
• Order, track, and maintain inventory of office supplies, equipment, and kitchen amenities.
• Coordinate equipment maintenance, repairs, and service agreements with external vendors.

Communication & Guest Relations

• Greet visitors, clients, and vendors in a warm, professional manner.
• Answer, screen, and forward incoming telephone calls while taking clear and detailed messages.
• Manage incoming and outgoing mail, packages, and deliveries.
• Serve as the primary point of contact for internal office communications and announcements.

Schedule & Financial Coordination

• Schedule appointments, coordinate meetings, and manage shared calendar systems.
• Prepare conference rooms for meetings, including arranging AV equipment and catering when needed.
• Assist with basic bookkeeping duties, such as processing invoices, expense reports, and petty cash.
• Make travel arrangements and process itineraries for team members as needed.

REQUIREMENTS & QUALIFICATIONS

• Education: High school diploma or G.E.D. required; Bachelor's degree in Business Administration or related field preferred.
• Experience: 1+ years of experience in an administrative, secretarial, or office management role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office software.
• Communication Skills: Strong written and verbal communication skills with a professional demeanor.
• Organization Skills: Exceptional time management, multitasking abilities, and keen attention to detail.
• Problem-Solving: Ability to work independently, prioritize tasks, and handle sensitive information confidentially.