STRIDES Ethiopia Zonal Polio Surveillance Consultants

Request for Consultant Services Proposal (RFP)Solicitation Title:STRIDES Ethiopia Zonal Polio Surveillance ConsultantsSolicitation Number:FY26-103433-STRIDES-Ethiopia-Consultant-RFP-004Submit Proposal and Questions to:STRIDESProcurement@fhi360.orgDate of Issue of RFP:Friday, 18 September 2026 Date Questions Due:Monday, 21 September 2026, by 5:00PM EDT Date FHI 360 Responds to Questions:Wednesday, 23 September 2026 Date Proposal Due:Friday, 25 September 2026, by 11:59PM EDT Approximate Date Consultant Contract Issued to Successful Candidate(s):Early October 2026 Method of Submittal:Respond via e-mail to STRIDESProcurement@fhi360.org with the attached documents in MS Word / pdf / Excel format. The Consultant agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP.Contract Period of Performance: October  2026 - December 2026. Background:The STRIDES program (Strengthening Infectious Disease Detection Systems), funded by the U.S. Department of State, supports countries to strengthen surveillance systems critical to global health security and polio eradication. As part of its polio portfolio, STRIDES is supporting efforts to improve the quality and performance of Acute Flaccid Paralysis (AFP) surveillance and environmental surveillance (ES) systems in alignment with Global Polio Eradication Initiative (GPEI) standards.Despite ongoing partner support, persistent gaps remain in AFP case detection, investigation, specimen collection and transport, ES functionality, reporting pathways, and data quality in select geographic areas. A rapid, multi-partner surveillance system assessment is required to identify root causes of underperformance and inform targeted, evidence-based interventions in priority counties. This assessment will directly support STRIDES’ objective to strengthen surveillance systems and improve early detection of poliovirus transmission. Objective & Purpose of Consultancy:The Strengthening Infectious Disease Detection Systems (STRIDES) Activity is seeking zonal polio surveillance consultants to lead polio surveillance activities (See Chart below). The zonal polio STRIDES surveillance consultants will work under the day-to-day guidance and supervision of the Project Director. They will provide technical support to an assigned zone for AFP and environmental surveillance activities, including active case search, supervise reporting sites, support AFP case investigation, strengthen implementation of standard surveillance protocols in coordination with existing surveillance structures, support coordination of any outbreak response activities, and evaluate outbreak response activities. This position is field based, and the consultant is expected to work very closely with and support the Zonal Health Department (ZHD), Ethiopia Public Health Institute (EPHI), Federal Ministry of Health (FMOH), GPEI partners and woreda health offices.   Scope of Work:The consultant will work under the direction of STRIDES Ethiopia leadership in collaboration with EPHI and GPEI partners to support the following surveillance systems assessment activities:General

• Provide technical support to the Zonal Health Department (ZHD), Regional Health Authorities, FMOH and EPHI in planning, implementation, supervision and monitoring of AFP and environmental surveillance and outbreak response activities.
• Assist in training and building the capacity of zonal, woreda, facility and community-based disease surveillance and response focal persons.
• Catalyze and support the rapid and effective implementation of proven strategies to reduce emergence and circulation of poliovirus and other public health events.
• Undertake any other related responsibilities as assigned by supervisors.

 Detailed duties and responsibilitiesCoordination and Partner Engagement

1. Closely collaborate with government counterparts and multiple levels, EPI team and GPEI partners in polio outbreak investigations and other response activities.
2. Conduct zonal and woreda level surveillance and immunization review meetings with the government and polio partners.
3. Closely collaborate with government counterparts (national /regional polio Emergency Operation Centers (EOC) and GPEI partners in identifying, planning and implementing polio outbreak response activities.

 Surveillance and Case Detection

1. Identify and engage special populations including internally displaced populations (IDPs) and establish locally functioning surveillance mechanisms to promptly detect events/outbreaks and monitor trends.
2. Keep database of health facilities and other potentially active sites for AFP, jointly make active site prioritization, Zonal risk assessment for polio and other vaccine preventable diseases, develop and implement risk mitigation activities as part of surveillance enhancement in the outbreak and risk areas.
3. Make priority-based and well-documented (using mobile/electronic platform) regular active case search and integrated supportive supervision visits to focal sites including IDP camps and conduct AFP investigations and 60-day follow-ups.
4. Ensure daily, weekly, and monthly surveillance reports are prepared and transmitted to the next higher level.

 Outbreak Response

1. Support outbreak response activities; participate in investigations, household surveys, monitoring supplementary immunization activities (SIA) and routine immunization, and other response activities, and ensuring reports are prepared and transmitted timely.
2. Support microplanning activities for outbreak response including mapping of special populations (e.g. internally displaced populations (IDPs), urban slums, refusals, nomads), verification, and establish locally functioning strategies to access all target children.
3. Assist in conducting quality trainings, mobile/electronic based supervision, daily monitoring meetings and sitreps during outbreak responses.

 Reporting and Documentation

1. Assist in the writing and submission of complete technical reports to the National Polio Eradication Program documenting all the processes of outbreak responses, surveillance (active and passive) and other activities undertaken.
2. Verify, conduct detailed analyses, and facilitate timely submission of epidemiological, surveillance and outbreak response reports to National Polio Eradication Program within the recommended timeframe.

 Training, Supervision, and Monitoring

1. Support supervision, on-the-job training and monitoring of surveillance and response activities ensuring adherence to guidelines, standard case definitions and tools used.

 Logistics and Supplies

1. Support logistics and ensure appropriate surveillance supplies and equipment are available at every level (case definitions, case investigation forms, stool cups/specimen bottles, vaccine carriers, etc.)

 General Duties

1. Carry out any other assignments assigned by supervisors. Note: Selected contractors will be given a monthly transportation stipend to cover active surveillance activities in targeted zones.  A true and accurate accounting of these funds will be required on a monthly basis to reconcile travel-related expenses.   

 Key ActivitiesDeliverableDates of serviceEstimated level of effort (days)

1. Closely collaborate with government counterparts, EPI, and GPEI partners in polio outbreak investigations

Documented participation and technical support provided for polio outbreak investigations, including investigation reports, coordination meeting summaries, and recommendations submitted to EPHI and GPEI partners and relevant authorities.TBD7

1. Identify and engage including internally displaced populations (IDPs) and establish locally functioning polio surveillance mechanisms

Updated database and mapping of special populations and IDP settlements, including established or strengthened community-based polio surveillance mechanisms and focal point networks in targeted high-risk areas as documented by written reports  TBD 4

1. Keep database of health facilities and other potentially active sites

Maintained and regularly updated database of health facilities, informal health providers, community reporting sites, and other priority surveillance locations within assigned geographic areas with data and reports sent to government, GPEI, and FHI 360 as part of monthly reportingTBD 4

1. Make priority-based and well-documented (using ODK platform) regular active case search and integrated supportive supervision visits to focal sites including IDP camps

 Completed ODK-based active case search and supportive supervision reports, including visit documentation, identified AFP/VPD alerts, corrective actions, and follow-up recommendations for focal sites and IDP camps as documented in written monthly reportsTBD 7

1. Ensure daily, weekly, and monthly reports including surveillance, SIA, RI, and other response activity reports are prepared and transmitted to the next higher level

Documented monitoring and support for the availability and distribution of surveillance supplies and equipment, including inventory tracking reports and replenishment requests as needed.TBD 6

1. Support logistics and ensure appropriate surveillance supplies and equipment are available at every level (case definitions, case investigation forms, stool cups/specimen bottles, vaccine carriers, etc.)

Documented monitoring and support for the availability and distribution of surveillance supplies and equipment, including inventory tracking reports and replenishment requests as needed.TBD 6

1. Lead and/or closely collaborate with government counterparts (national /regional polio EOC), EPI and GPEI partners in identifying, planning, and implementing polio outbreak response activities

Coordination and implementation support provided for polio outbreak response activities, including participation in planning meetings, operational plans, deployment schedules, and response monitoring reports.TBD 6

1. Update and/or develop macro and micro-plans for vaccination response activities including mapping of special populations (e.g., internally displaced populations (IDPs), urban slums, refusals, nomads) and establish locally functioning strategies to access and vaccinate all target children

Updated or newly developed vaccination response macro- and micro-plans, including detailed mapping of special populations and documented strategies to reach underserved and high-risk populations.TBD 6

1. Assist to conduct quality trainings, ODK-based supervisions, daily monitoring meetings and sitreps during intra-campaign and post campaign periods

Training reports, supervision findings, daily campaign monitoring summaries, and situation reports (sitreps) documenting implementation progress, challenges, and corrective actions during campaign periodsTBD 6

1. Assist in the writing and submission of complete technical report to EPI Team and GPEI Coordinator

Comprehensive technical reports prepared and submitted to EPI teams, and GPEI coordination structures summarizing activities conducted, findings, outcomes, lessons learned, and recommendations.TBD 3

1. Verify, conduct detailed analyses, and facilitate timely submission of campaign reports to

national GPEI coordination office and EPHI within recommended timeframeVerified and analytically reviewed campaign reports submitted to the national GPEI coordination office and EPHI within established timelines, including data quality assessments and performance analysis summaries.TBD 6Total Estimated Level of Effort  61 Days Period of Performance:Estimated October – December 2026. 61 days subject to renewal. Location and Travel Requirements: Travel to health facilities

• Location: Amhara and Oromia. See the chart below for zones.

 SNoRegionZone1AmharaSouth Wollo, Dessie and Kombolcha Zones2OromiaWest Wollega Zone