STRIDES Ethiopia Administration Support Consultant

Request for Consultant Services Proposal (RFP)Solicitation Title:STRIDES Ethiopia Administration Support ConsultantSolicitation Number:FY26-103433-STRIDES-Ethiopia-Consultant-RFP-003Date of Issue of RFP:16 September 2026Date Questions Due18 September 2026Date FHI Responds to Questions22 September 2026Date Proposal Due:25 September 2026Approximate Date Consultant Contract Issued to Successful Candidate(s):Early October 2026 Method of Submittal:Respond via e-mail to STRIDESProcurement@fhi360.org with the attached documents in MS Word / pdf / Excel format. The Consultant agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP.Contract Period of Performance: October 2026 – December 2026 Background: The STRIDES project, funded by the U.S. Department of State, supports countries to strengthen infectious disease surveillance systems critical to global health security and polio eradication. The consultant based in Addis Ababa, will provide administrative and logistical support to the Strengthening Infectious disease Detection Systems (STRIDES) Activity in Ethiopia. This role ensures smooth operations by handling documentation, logistics, and communication tasks on a consultancy basis.  Purpose of Consultancy: FHI 360 seeks to engage an Administrative Support Consultant to provide short-term administrative, logistics, procurement, and operational support to the STRIDES Ethiopia Project. The consultant will assist the project team in addressing cross-cutting operational gaps that arise during implementation, ensuring timely coordination of logistics, procurement processes, event management, vendor engagement, and administrative activities.  Scope of Work:Administrative and Operational Support The Consultant shall: 

• Provide day-to-day support to the STRIDES Ethiopia project team. 
• Support procurement and travel requests. 
• Prepare and maintain documentation including correspondence, memos, meeting minutes, trackers, and reports. 
• Maintain filing systems (electronic and physical) for procurement, logistics, event management, and project records. 

Logistics and Procurement 

• Support procurement processes by processing requests and facilitating documentation. 
• Liaise with vendors, suppliers, hotels, travel agencies, and service providers to obtain quotations, coordinate services, and follow up on deliverables. 
• Track procurement and logistics actions and follow up with relevant departments to ensure timely completion. 

Event Management 

• Organize project meetings, workshops, trainings, and review meetings, including venue arrangements, participant communication, material preparation, and logistical coordination. 
• Provide meeting support including scheduling, logistics, and preparation of materials. 

Travel and Accommodation 

• Support travel arrangements for project staff, consultants, and meeting participants. 

Coordination and Surge Support 

• Coordinate with country office units to facilitate efficient implementation of project activities. 
• Provide surge support to address operational bottlenecks, emerging gaps, and special assignments. 

Other Duties 

• Perform any other responsibilities assigned by the Project Director in support of project implementation. 

Deliverables and Timeline:The Consultant shall deliver: 

• Monthly progress reports outlining activities completed, key engagements, challenges, and next steps. 
• Updated trackers and documentation for procurement, logistics, and event management. 
• Monthly invoices documenting hours worked. 
• Updated project performance dashboard for assigned sites within Ethiopia (December milestone). 

 DeliverableDescriptionDue DateOctober monthly progress report outlining activities completed, key engagements, challenges, and next steps 

• Participation in required project meetings 
• October invoice documenting hours worked 

Support logistics, procurement, administrative, vendor coordination, event management, and project implementation support as outlined in the Scope of Work.October 31, 2026  November monthly progress report outlining activities completed, key engagements, challenges, and next steps 

• Sign-off on Month-end logistics tracker updates 
• November invoice documenting hours worked 

Support logistics, procurement, administrative, vendor coordination, event management, and project implementation support as outlined in the Scope of Work.November 30, 2026 December monthly progress report outlining activities completed, key engagements, challenges, and next steps 

• Updated project performance dashboard for assigned sites within Ethiopia 
• December invoice documenting hours worked 

Support logistics, procurement, administrative, vendor coordination, event management, and project implementation support as outlined in the Scope of Work.December 31, 2026  Working Days:66 (528 hours)  Period of Performance: Estimated October 2026 – December 2026Location and Travel Requirements: Addis Ababa, regional travelTimetable and Address for SubmissionInterested applicants should submit proposals to STRIDESProcurement@fhi360.org.Questions are due no later than 18 September 2026. Questions should be submitted via email to STRIDESProcurement@fhi360.org.Proposals are due no later than 25 September 2026. Required documentation listed below must be e-mailed to STRIDESProcurement@fhi360.org.