Procurement Officer

Job Summary

The Procurement Officer is responsible for managing end-to-end procurement activities, including PFI collection and analysis, purchase order and payment request preparation, supplier evaluation, and contract negotiation. The role ensures the cost-efficient, timely, and high-quality sourcing and delivery of materials and services to support company operations.

Key Responsibilities

• Procurement Operations: Process purchase requests efficiently, ensuring proper documentation, detailed specifications, and appropriate management approvals.
• Tendering & Quotations: Prepare paperwork for requesting and evaluating quotations, develop tender dossiers, and put purchase orders or contracts in place without unnecessary delays.
• Supplier & Market Management: Maintain a database of local suppliers, conduct market reviews, manage preferred supplier lists, and oversee routine pre-qualification exercises.
• Logistics & Import Coordination: Oversee the collection and receipt of goods, ensure compliance with required specifications, and coordinate import processes and paperwork.
• Compliance & Record Keeping: Ensure adherence to company procurement guidelines, maintain up-to-date contract trackers, and manage organized filing systems and ERP data entry.

Educational Qualification & Experience Requirements

• Education: Bachelor’s degree in Purchasing and Supply Management, Economics, Accounting, Management, or a related field.
• Experience: 3 to 5 years of relevant professional experience as a procurement officer with solid knowledge of procurement processes, policies, and systems.

Required Skills & Competencies

• Excellent communication, relationship-building, and interpersonal skills.
• Strong negotiation skills for small and large-scale purchases, along with contract administration capabilities.
• Ability to operate computerized ERP systems and manage inventory storage, distribution, and record-keeping.
• Strong analytical, multitasking, and time-management abilities with a proactive approach to preventing delays.
• Required Skill Tags: Conflict resolution, good negotiation for small purchases, and excellent negotiation & communication.