Logistics and Admin Assistant

Duties and Responsibilities

Arrange transportation of equipment & materials to the designated location, including loading and uploading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc. Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.

Ensure monitoring of logbooks and vehicles fuel consumption on a weekly basis; compiles and submits monthly fleet report of maintenance cost summary, fuel usage, and personal mileage and KM analysis and submits with recommendations to Medical Director.

Maintain a daily Vehicle availability, ready for in town travel and various field destinations. Avail different Vehicles as per the request on daily basis and decide appropriate vehicle type for requested transport service.

Ensure that vehicles are checked daily and weekly, and that they are maintained in a timely manner.

Ensure that the vehicle is kept clean, inside, and outside, at all times and that the organization stickers are visible.

Handle annual vehicle inspection and Insurance renewal for each Vehicles, and handle insurance cases in case of any accident or incidents.

Make sure the Vehicles arrived is in good condition and the driver is with valid driving license to provide the required transport service and make sure drivers provide the services as per the requirement.

Ensure periodic repair and maintenance service made for each Vehicles and ensure Vehicles are parked in safe place.

Support in arranging rental trucks for transportation of different materials and make sure the driver take over all supportive documents like delivery Order, credit, or cash sales invoice along with the goods loaded.

Duty Station:  Gambella Region (Luakdong Refugee camp)

Salary:  As per the organization scale

Qualification/ Experience Requirements

Education:  Bachelor's degree in business administration/logistics Management or related field.

Experience : 2 years of experience for BA, 3 years for Diploma

Interested and qualified candidates shall fill out this form  https://forms.gle/gB9N98i3GeUqsxSq5

and submit their motivation letter along with their non-returnable updated resume as a Merged PDF file through  recruitment@devforpeace.org