Local Purchase And Documentation Officer

Job Summary

The Local Purchase & Documentation Officer is responsible for managing local procurement activities, supplier relationships, purchasing processes, and procurement documentation to ensure the timely and cost-effective acquisition of goods and services. The role involves procurement planning, contract support, documentation management, cost analysis, supplier coordination, and ensuring compliance with organizational procurement policies and procedures.

Key Responsibilities

• Plan and execute local procurement activities in accordance with organizational policies and procedures.
• Source, evaluate, and manage relationships with suppliers and vendors.
• Prepare and process purchase requests, purchase orders, and related procurement documents.
• Maintain accurate procurement records, documentation, and reports.
• Support contract negotiation and supplier performance management.
• Monitor procurement schedules to ensure timely delivery of goods and services.
• Conduct cost analysis and support budgeting for procurement activities.
• Ensure compliance with procurement procedures and documentation requirements.
• Coordinate with internal departments regarding procurement needs and purchasing activities.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, or a related field.

Experience

• Minimum of 3 years of relevant procurement or purchasing experience.

Required Competencies

• Knowledge of procurement procedures and supplier management.
• Knowledge of contract negotiation.
• Knowledge of procurement planning.
• Knowledge of documentation and reporting.
• Knowledge of cost analysis and budgeting.
• Strong communication, negotiation, and organizational skills.
• Ability to work under pressure and meet deadlines.
• Excellent attention to detail.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office applications.