Executive I- Receptionist

The Executive I - Receptionist serves as the professional face of the company, managing front office operations, welcoming visitors, handling telephone communications, and providing essential administrative support to various departments. The role ensures efficient daily office coordination, accurate record-keeping, and exceptional customer service standards.

1. Front Office Management

• Welcome and assist clients, visitors, suppliers, and employees professionally and courteously.

• Manage, screen, and route incoming telephone calls promptly via the switchboard.

• Handle incoming/outgoing mail, couriers, and correspondence, and maintain visitor registration logs.

• Keep the reception area clean, organized, and welcoming at all times.

2. Administrative Support & Office Coordination

• Provide clerical support across departments, including drafting, typing, formatting, and filing correspondence.

• Maintain physical and electronic filing systems securely and confidentially.

• Coordinate meeting schedules, book conference rooms, and assist in organizing company workshops and events.

• Manage inventory of office supplies and operate office equipment (printers, scanners, copiers).

3. Customer Service & Relations

• Deliver high-quality customer service, answering inquiries accurately and resolving routine concerns.

• Facilitate smooth communication between internal teams and external stakeholders.

• Educational Background: Bachelor's Degree (BA/BSc) in Business Administration or any related field of study.

• Work Experience: Minimum of 1 to 2 years of relevant experience as a Receptionist, Administrative Assistant, Front Desk Officer, or similar role.

• Sector Advantage: Prior administrative experience in a manufacturing company or reputable corporate environment is an advantage.

• Core Competencies: Business administration, customer focus, time management, adaptability, and high professional integrity.

• Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment operation.

• Communication Skills: Excellent verbal and written communication skills in English, combined with strong interpersonal abilities.

Application Procedure

Review of applications will begin as soon as they are received, and only complete applications will be considered. If an outstanding applicant is identified early in the search process, we reserve the right to appoint them before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time.